Faculty and staff

Whether you’re working on campus or off-site, you are critical to Ohio State’s purpose: championing people and their potential. The information and resources below lay out what you need to know if you are returning to campus, the university’s plans for keeping you safe and how you can do  your part to keep your family, colleagues and friends well.

Information about…

Additional information

OSU Extension Faculty and Staff

Find out about closures, programs and events at OSU Extension offices throughout Ohio. This includes remote work guidelines, information about grant funding and safe meeting guidelines.

Read more

COVID-19 HR Resources

Find additional employment-related information and guidance specific to COVID-19 from the Office of Human Resources, including FAQs, COVID-19 related work accomodations, leave options, benefits changes and more

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Updates

  • The university requires all employees who can work from home to do so at this time. 
  • All critical faculty and staff coming to campus must check their temperature and assess any symptoms before reporting to work. Read more about the steps you need to take to keep our workforce healthy and control the spread of COVID-19. More information is available for employees of The Ohio State University Wexner Medical Center at OneSource.
  • Accountability measures will be in place for those who do not complete the training and sign the pledge, or choose not to abide by required health and safety guidelines. These accountability measures may range from additional training and informal coaching to formal disciplinary action based on existing structures for students, faculty and staff. They are available here.
  • The university has compiled additional guidance regarding alternative face masks, the cleaning of cloth face coverings and respectful face mask compliance. More information can be found on the Personal Protection and Hygiene page.
  • The Wexner Medical Center is open. Health plan members should read more about patient safety and new policies before their next visit. 
  • The academic calendar for autumn has been adjusted. The first day of classes is Aug. 25. The last day of in-person, on-campus instruction is Nov. 25. Instruction in the last week of the semester, Nov. 30-Dec. 4, and final exams, Dec. 7-11, will be virtual.
  • The University Registrar has updated how courses will be taught in autumn (in person, online or blended). Students should review their schedule on buckeyelink.osu.edu and consult with their academic advisor for assistance making changes.
  • The university has compiled a wide range of research-based intervention strategies and resources that can help build resiliency and enhance mental, emotional and physical health and well-being throughout the return to campus. Learn more on the Mental Health and Wellness page.

Frequently asked questions

Building Closures

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When will the RPAC and other rec sports facilities reopen?

Student Life’s Recreational Sports is preparing to offer recreational spaces for use in for autumn semester. Additional information can be found on the Recreation page.

When will libraries reopen?

We are preparing University Libraries facilities to reopen — adhering to physical distancing and other safety guidelines — for the start of autumn semester. Contact-free book returns and pickups will resume the week of July 13. Libraries’ extensive collection of digital materials remains available, and the majority of library services are accessible remotely. Service updates, helpful resources and answers to frequently asked questions can be found on Libraries’ website.

Daily Health Check

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Who is required to complete the daily health check?

A daily health check to report body temperature and health status will be required for all faculty, staff and students each day they intend to be on Ohio State’s campuses or working in the community or with clients on behalf of the university in the autumn. This tool is currently being pilot tested. Individuals are not required to complete daily health tracking at this time unless otherwise notified by their department or manager. Only individuals designated to return to campus from the following groups who have either volunteered or been notified by their college or unit that they have been selected for the pilot are required to submit daily health reporting.

How often do I have to report health information?

Once daily when you plan to be on campus or engage with the community on behalf of the university. See additional health reporting instructions.

Who will be able to see what I report?

Technical team: A small number of IT staff who support the apps and secure the data.

Manager reports: Your manager only receives an email if your status is red. Your manager does not receive any specific information about you, just that your status was such that you should stay home.

Monitoring team: The university’s designated health monitoring team will be able to access data for university-wide health forecasting. As of June, 2020, this team has not been convened yet.

What steps should be taken if an employee becomes sick with COVID-19 symptoms?

The university requires all employees who can do so to work from home. For those physically working on-site in critical areas, employees who are sick should remain out of the workplace until:

  • At least 10 days since symptoms first appeared and
  • At least 24 hours with no fever without fever-reducing medication and
  • Symptoms have improved

 

What message does my manager see if I am advised to stay home/get a “red” health passport?

Your manager is copied on the message you receive. This message, which has been approved by the Office of Human Resources, reads:

The temperature and symptoms you (NAME - EmployeeID) entered on DATE/TIME indicate that you may have signs of an infection. Follow these important next steps:

  • Do not report to work. If you are currently at work, you must leave now and return home.
  • Contact your manager as soon as possible to coordinate your plan for being away from work.
  • Monitor your symptoms and familiarize yourself with the actions you should take.
  • Update your manager of your health status daily until you are healthy and cleared to return to work.

If you have additional questions, information is available at:

Is this data being used for research purposes?

There will not be research done using this data without following appropriate IRB procedures.

Is this HIPAA Data?

No. The university has determined that this is not HIPAA data. It is however sensitive personal data which is protected by our institutional data policy and privacy principles.

Is this contact tracing?

No. This general program does not identify individuals diagnosed with COVID-19 or trace exposure between individuals or groups.

How long will my health passport last?

The form resets every 18 hours. You should plan to report prior to the start of every workday.

Will I need to show my health passport to someone to gain entry to a building?

Not all buildings will require you to present your health passport for entry. It will vary from building to building. 

Should I use the Ohio State app or Compass?

  • Use whichever tool you’re most comfortable with - both the Ohio State app and Compass display and allow you to update your health reporting details. Information updates across tools so you can use both options interchangeably. 
  • The Ohio State app is free to download in the Apple App or Google Play store for devices running iOS 13/Android 7 or higher. 
  • Compass can be accessed through any web browser by visiting compass.osu.edu.

 

Health Reporting doesn’t show up in the Ohio State App for me

  • Make sure you are logged into the Ohio State app.
  • Navigate to the “About You” tab and, if it still isn’t present, update your app.
  • If you are unable to update your operating system to iOS 13+ or Android 7+ use compass.osu.edu in your mobile browser to complete your reporting.

 

Health Reporting doesn’t show up in Compass for me

Can I report my health information by phone?

Yes. Individuals who do not have access to the Ohio State app or compass.osu.edu can call 614-247-7000 to report. 

Health and Safety

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Are masks required?

Face masks must be worn on Ohio State’s campuses. Masks must be put on before entering indoor or enclosed spaces including, but not limited to: classrooms, common areas, conference rooms, shared office spaces, hallways, buses and shared vehicles. Exceptions for indoor settings include single occupancy of a dedicated office, dining and some approved athletic/performance settings. Masks must also be worn in outdoor spaces where individuals gather and cannot maintain physical distancing of at least 6 feet between each person. Signage will designate appropriate face mask removal zones for physically distanced dining, athletics, performances and other activities.
 
Prior to the start of autumn semester, the university will distribute a free return-to-campus package to students, faculty and staff that includes face masks, hand sanitizer and a body thermometer. Students, faculty and staff will be strongly encouraged to use the face masks provided to them by the university. The university has also compiled recommendations for other types of appropriate face masks that meet health standards.

Are masks being provided or do I need to find my own?

Face masks will be part of the return-to-campus kits provided to students, faculty and staff in August before classes resume. The kits will include one disposable mask, two reusable masks, a thermometer, disinfectant wipes and hand sanitizer. Students, faculty and staff are strongly encouraged to use the masks provided in the return-to-campus kits. The university has also compiled recommendations for alternative face masks that meet health standards as well as guidelines for cleaning cloth face coverings.

What kind of safety measures is the university taking?

The resumption of full operations on Ohio State campuses will include a combination of the use of appropriate face masks, physical distancing, hand hygiene, limited density in indoor spaces, control of the flow of traffic into and around select high-traffic buildings, continued employee teleworking when possible, testing, symptoms tracking and contact tracing. The university will distribute a free return-to-campus package to students, faculty and staff that includes face masks, hand sanitizer and a body thermometer. 

Ohio State has published guidelines and requirements on the Safe and Healthy Buckeyes site that detail the measures to be taken by the university and the requirements for all individuals to limit the spread of COVID-19 and protect the health and safety of the community. A pledge will be required for members of the campus community, including students, faculty, staff, administrators and visitors, to affirm their understanding of what is needed to help fight the spread of the virus and their intention to do their part. Accountability measures will be in place for those who refuse to complete the training or abide by required health and safety guidelines.

The university also will launch a sustained public information initiative. These efforts will be based on guidance from federal, state and local health authorities and recommendations of the safe campus and scientific advisory subgroup of the university’s COVID-19 transition task force.

What will happen if someone doesn’t comply with required health and safety guidelines?

Accountability measures will be in place for those who choose not to abide by required health and safety guidelines. These accountability measures may range from additional training and informal coaching to formal disciplinary action based on existing structures for students, faculty and staff. They are available here.

Miscellaneous

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What will Ohio State do if coronavirus requires the university to suspend in-person operations again?

The university recognizes the need for contingency plans, and we are preparing for a variety of situations. Both prior to COVID-19 and as a response to it, Ohio State has developed a strong capacity for online operations that includes websites and resources devoted to supporting learning, teaching, work, research and more. We continue to build on those capacities.

Will fall sports resume?

Final plans for all sports will be subject to decisions made by the Big Ten Conference and NCAA, and directives of state and local health authorities.

Testing and Tracking

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Will students and employees be tested for COVID-19 before returning to campus?

A voluntary pilot COVID-19 swab testing program is underway for a limited number of employees who have returned to Ohio State’s campuses. All testing will be conducted in compliance with guidance from federal, state and local health authorities. Ohio State will take appropriate measures to assure the privacy and confidentiality of the protected health information of students, faculty and staff. The results of this pilot will be used to inform decisions about broader testing for autumn.

Do I have to track my temperature each day?

A daily health check to report body temperature and health status will be required for all students, faculty and staff each day they intend to be on Ohio State’s campuses in the autumn. This daily check can be reported through the Ohio State mobile app or compass.osu.edu. Wexner Medical Center employees should continue to use the health system’s health monitoring tool. Accountability measures will be in place for those who refuse to complete the training or abide by required health and safety guidelines.

Training and Pledge

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Who should take the online training and sign the Together As Buckeyes Pledge?

All Ohio State students, faculty and staff must complete an online training and sign a pledge to help promote a safe and healthy campus community. The online training has been assigned to BuckeyeLearn transcripts for students, faculty and staff, and the Together As Buckeyes Pledge will be signed electronically upon completion. Accountability measures will be in place for those who do not complete the training or choose not to abide by required health and safety guidelines. These accountability measures may range from additional training and informal coaching to formal disciplinary action based on existing structures for students, faculty and staff. They are available on the Safe and Healthy Buckeyes website.

What is the deadline for the training and pledge?

Completing the training and signing the pledge are mandatory for all students, faculty and staff before returning to Ohio State’s campuses. Those who have already been working on a campus should take the online training and sign the pledge as soon as possible, but no later than August 25. For those not physically returning to a campus, the training and pledge need to be completed by the start of autumn semester on August 25.

What if I am already back on campus? Do I still need to take the online training?

Faculty, staff, and students who have already been working on campus should take the online training and sign the pledge as soon as possible, but no later than August 25.

I am already back on campus and following these guidelines. Why do I need to take the online training and sign the pledge?

Because we are all in this Together As Buckeyes and we all must play our part in fighting COVID-19, the university determined it is important that everyone take the training and sign the pledge so we are united as a community in our efforts to stay safe and healthy.

Do healthcare workers who have been working throughout the pandemic need to take the training?

Yes, by completing the training and signing the pledge you are being an example of how we are working together to promote a safe environment on campus for everyone. You will find important reminders throughout the short training and by signing the pledge you’ll show your support for all Buckeyes.

How do I sign the pledge?

The online training will be assigned to BuckeyeLearn transcripts for students, faculty and staff, and the Together As Buckeyes Pledge will be signed electronically upon completion. The pledge is also available to review on Safe and Healthy Buckeyes website.

What will happen if someone doesn’t comply with the behaviors described in the online training and pledge?

Accountability measures will be in place for those who do not complete the training and sign the pledge, or choose not to abide by required health and safety guidelines. These accountability measures may range from additional training and informal coaching to formal disciplinary action based on existing structures for students, faculty and staff. They are available on the Safe and Healthy Buckeyes website.

What does the training cover?

This course covers the expectations and basic requirements for the Ohio State community and will help everyone understand their role in helping to keep the campus community open, safe and healthy. Recommended guidelines and requirements have been created for our university community on all Ohio State campuses by the COVID-19 Transition Task Force based on the recommendations of the Safe Campus and Scientific Advisory subgroup. The guidelines are based on the latest data and recommendations from the Centers for Disease Control and Prevention (CDC), the Ohio Department of Health (ODH) and other authorities.

Some requirements that are specific to areas of campus — such as a lab or a residence hall – as well as those set forward by colleges or units may be specific to the respective building(s). Visit the university’s Safe and Healthy Buckeyes website for more information.

How long is the online training?

The online training is approximately 10 minutes.

Who can track employee completion?

HR Business Partners can track individual completion for faculty and staff via a shared a report in BuckeyeLearn. Supervisors can also view their direct reports’ completion status in BuckeyeLearn by following these instructions.

How do I access the training?

The online training has been assigned to all students, faculty and staff who are required to complete it. It can be found on your BuckeyeLearn transcript. You can access the training by logging in to https://buckeyelearn.osu.edu with your Ohio State University credentials. Once you are logged in, select the “My Transcript” button on the BuckeyeLearn homepage. Follow these instructions for details. If you need technical assistance, university employees can contact the IT Service Desk at 614-688-4357 or through Self Service.

What do I do if I do not have access to a computer to complete the training prior to returning to campus?

Faculty and staff who do not have access to a computer to complete the training prior to returning to campus should work with their HR Business Partner or HR Consultant to complete it as one of their first work responsibilities upon returning.

Do employees who have taken the required Office of Research course need to take this training and sign the pledge as well?

Because the training required by the Office of Research aligns directly with the requirements and behaviors outlined in this training, researchers who have completed the research training before July 24 will be required to sign the pledge but not take the training. These employees will be assigned the return to campus training but will be directed to the Buckeye Pledge. Researchers who have not taken the research training by July 24 will be required to take the Safe and Healthy training, sign the Together As Buckeyes Pledge and also complete the research training, which contains additional information relevant to the research and creative expression community.

Who should I contact with questions?

For technical questions, contact the IT Service Desk at 614-688-4357 or through Self Service. For other questions, email your HR business partner or hr-elr@osu.edu.

Transition Task Force

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How are decisions about the transition back to campus being made?

Recommendations from the task force are provided to the president and the Ohio State Board of Trustees. All decisions will be made by the president and Board of Trustees in coordination with the governor of Ohio, local governments, Ohio Department of Higher Education, Inter-University Council of Ohio, Ohio Department of Health and health care entities, and national associations and governing bodies. 

What is the role of the safe campus and scientific advisory subgroup?

The safe campus and scientific advisory subgroup is using a data-driven approach to recommend to the task force when it is safe to begin transitioning back onto campus as well as robust safety protocols and other measures that will be in place for that return. 

Transportation

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Will CABS buses resume operations?

A campus-wide CABS service plan will be updated prior to the resumption of autumn semester, and additional planning is underway.  

CABS is helping protect the safety of passengers through operational changes, including: 

  • Cleaning and disinfecting all buses and high-touch surfaces at least twice per day, including handrails and poles 
  • Taping off CABS seats to promote physical distancing and limited occupancy 
  • Checking driver health before they start their shift 
  • Ensuring all CABS drivers wear face masks 
  • Requiring all riders to wear face masks 
  • Requiring all riders to board and exit from the rear door 

Travel

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Is study abroad canceled?

The university has taken the difficult step of canceling all education abroad programs for the autumn semester. Ohio State will continue to monitor federal guidance and resume these important teaching-and-learning experiences once it is advisable to do so.

Is all university travel canceled?

Domestic and international travel restrictions, initially announced in March, have been extended until December 31, 2020. All previously approved travel prior to that date must be canceled. Exemption processes and elevated approvals related to travel restrictions are available under specific circumstances. For more, visit the Business and Finance website.

Work

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When will employees return to campus?

At this time, all non-essential university employees who are not part of an exempted operation or function are to continue teleworking and remain off campus. Employees may be instructed to return to campus as needed as part of a phased approach in the coming weeks under the direction of the transition task force. It also is expected that some employees will continue to telework, when operationally feasible and practical. More details will be shared when available.

What kind of safety measures is the university taking?

The resumption of full operations on Ohio State campuses will include a combination of the use of appropriate face masks, physical distancing, hand hygiene, limited density in indoor spaces, control of the flow of traffic into and around select high-traffic buildings, continued employee teleworking when possible, testing, symptoms tracking and contact tracing. The university will distribute a free return-to-campus package to students, faculty and staff that includes face masks, hand sanitizer and a body thermometer. 

Ohio State has published guidelines and requirements on the Safe and Healthy Buckeyes site that detail the measures to be taken by the university and the requirements for all individuals to help limit the spread of COVID-19 and protect the health and safety of the community. A pledge will be required for members of the campus community, including students, faculty, staff, administrators and visitors, to affirm their understanding of what is needed to help fight the spread of the virus and their intention to do their part. Accountability measures will be in place for those who refuse to complete the training or abide by required health and safety guidelines.

The university also will launch a sustained public information initiative. These efforts will be based on guidance from federal, state and local health authorities and recommendations of the safe campus and scientific advisory subgroup of the university’s COVID-19 transition task force.

Are workplace accommodations available for employees at higher-risk?

The Office of Human Resources will work with employees who are most vulnerable to complications from COVID-19, and their supervisors, to attempt to find workplace modifications that address the employee’s concerns. Through a COVID-19 accommodation request, which is a secure intake process, individuals will be asked to:

  • Identify and attest that their health or other factor place them at greater risk of serious illness if they contract the COVID-19 virus.
  • Provide details about their work environment concerns.
  • Indicate what needs and resources they feel are necessary to perform their job safely.

For more information and directions for how to request a COVID-19 related accommodation, please visit: https://hr.osu.edu/coronavirus/accommodations/

Will I be required to work on campus in the fall?

It is expected that some employees will continue to telework, when operationally feasible and practical. Flexible work arrangements may also be coordinated to achieve a reliable and productive work environment that enables staff to balance work and personal needs. Examples of flexible work arrangements include a compressed workweek, telecommuting or starting/ending times that change periodically. To determine eligibility and feasibility of a flexible work arrangement for your position, please discuss the policy and specific process information with your supervisor. Learn more at Flexible Work Policy 6.12. There are also COVID-19 specific leave options that employees may consider.

Resources


Please reference this website for the most up-to-date guidelines. The university’s COVID-19 Transition Task Force’s Safe Campus and Scientific Advisory Subgroup will continue monitoring changing conditions and consult with local and state health authorities. Recommendations and requirements will be refined as needed.