Selected Employee Testing Program

The program allows for testing of selected employees. Testing is voluntary and eligible employees receive an email from the university explaining the process. Individuals who participate in the program are not required to self-quarantine while awaiting test results. Testing is conducted via a saliva test. More information about the program is available on the Office of Human Resources website

The university’s comprehensive testing program includes weekly testing of students living on campus, regular testing of students who live off campus, selected testing of employees, and voluntary testing for all students, faculty and staff. 

Spring semester testing process

To ensure that employees receive their test results efficiently and to accommodate increased testing among the student population, employees will complete their weekly COVID-19 test at Jesse Owens North via Vault Health beginning January 19. Testing appointments can be scheduled through a link emailed to selected employees. Employees should not schedule their weekly COVID-19 test via MyChart until instructed to do so. Questions about the testing process can be directed to HR Connection at hrconnection@osu.edu or (614) 247-myHR (6947).

Job-Based Testing

The job-based selected employee testing program allows for regular testing of selected employees whose job responsibilities require them to have consistent and/or sustained in-person contact with other campus community members. 

After opting in through the initial invitation period, as capacity remains available, employees will be given the opportunity to schedule a test each week. They will be encouraged to test for surveillance reasons but not required. As the program grows to the point that we have more opted in individuals than capacity, a weekly random sample will be selected and those individuals will be invited to test each week. 

The intent of the program is that the testing may be accomplished during the regular work schedule of the employee, in consultation with their supervisor and as long as it aligns with testing hours and where it is operationally feasible. Employees may elect to participate on their own time if their work schedules do not align with testing hours and or where it is not operationally feasible. Overtime will not be approved for testing. 

Frequently Asked Questions

Program and Eligibility 

What is the selected employee testing program? 

The selected testing program allows for regular testing of selected asymptomatic employees whose job responsibilities require them to have consistent and/or sustained in-person contact with other campus community members. Employees who are eligible for this testing can opt into this program and received an email from the university explaining the process. Individuals who participate in the program are not required to self-quarantine while awaiting test results. Testing will be done via a saliva test. Employees are asked to schedule tests during their regular work schedule, in consultation with their supervisor. 

Is testing required for employees who are eligible for the selected testing program? 

While the university strongly urges employees to participate in the selected testing program, it is optional. 

How frequently will employees who opt into the program be invited to test? 

After opting in through the initial invitation period, as capacity remains available, opted in employees will be given the opportunity (email invitation) to schedule a test each week. They will be encouraged to test (for surveillance reasons) but not required. As the program grows to the point that we have more opted in individuals than capacity, a weekly random sample will beselected, and those individuals will be invited to test each week. 

Can staff/faculty volunteer for the selected testing protocol? 

The selected testing program is for employees whose job responsibilities require them to have regular and/or sustained in-person contact with larger groups of other campus community members. These individuals have received an email from the university explaining the process. 

As part of Ohio State’s comprehensive testing strategy, asymptomatic faculty and staff may volunteer for a COVID-19 test at any time by contacting the university’s COVID Call Center at 614-293-4000 to arrange the scheduling of a test at an Ohio State swabbing station. More information on voluntary testing is available on the Safe and Healthy site’s Testing page. 

What is the difference between the selected testing program and voluntary testing? 

The university’s comprehensive testing program includes weekly testing of students living on campus, regular testing of students who live off campus, selected testing of employees, and voluntary testing for all students, faculty and staff. More information is available on the Safe and Healthy Buckeyes website. 

The selected testing program allows for regular testing of selected asymptomatic employees whose job responsibilities require them to have consistent and/or sustained in-person contact with other campus community members. Employees who are eligible for this testing can opt into this program and are not required to self-quarantine while awaiting test results. Employees are asked to schedule tests during their regular work schedule, in consultation with their supervisor. Testing will be done via a saliva test. 

The voluntary testing program allows students, faculty and staff to arrange the scheduling of a COVID-19 test by contacting the university’s COVID Call Center at 614-293-4000. These tests are conducted at an Ohio State swabbing station. Individuals who are tested as part of the voluntary testing program are required to self-quarantine and may not return to campus for school, work or other community activities until their test result is available. 

MyChart

How do employees activate MyChart? 

Employees will receive an activation message to set up your Ohio State MyChart account, similar to what you received earlier this semester when registering for Vault. The initial activation message will be delivered to your email. This message from MyChart_DoNotReply@osumc.edu will provide you with a link to set up the account that you need to visit within 24 hours to set up your account. To activate your account, you will need the zip code of your permanent residence that is on file with the university. If you have lived in multiple places during your time with the university and you aren’t sure which zip code is on file, you can try multiple zip codes. 

After the link has expired, you can still create your account by clicking the activation link and entering additional demographic information to activate your account.  

If you have difficulty creating your account, you can call MyChart Support at 866-966-6975, option 3 (available Monday through Friday from 7 a.m. to 6 p.m.) or email MyChartTechSupport@osumc.edu for assistance (email may take up to 2 business days for response). 

What if I’ve forgotten my MyChart username or password? 

Instructions for retrieving a username or password appear on the MyChart login page. If those options don’t work, call MyChart Support at 866-966-6975, option 3 (Monday through Friday, 7 a.m. to 6 p.m.) or email MyChartTechSupport@osumc.edu (email may take up to 2 business days for response). 

What if I do not have a smartphone? 

You can log in to MyChart through the internet browser on any device that connects to the internet, such as a computer or tablet. The web address is mychart.osu.edu. When you arrive at JON, you can check in from an available JON tablet.  

Scheduling 

How do I schedule a test using MyChart?

Please follow the steps below for scheduling an appointment for COVID-19 screening testing using a mobile device or by using a browser on a computer or tablet.

  1. Log in to MyChart and tap Appointments > Schedule an appointment.
  2. Tap OSU COVID-19 Testing JON.
  3. Read the consent and then tap I Consent. If you tap I Do Not Consent, you cannot proceed with scheduling an appointment.    
  4. Scroll down and answer all the questionnaire questions to the best of your knowledge. The questions are required for reporting to various state and federal agencies. When you’re finished answering questions, tap Continue.
  5. Tap an appointment time.
    • Appointment times are every 15 minutes. You can arrive for your appointment up to 30 minutes ahead of time. 
    • Do your best to arrive at JON to check in before your appointment time.  If you don’t check in before your appointment time, you need to schedule a new appointment when you arrive onsite. 
  6. Double check your selections. In the “What is the most important thing you want addressed during this visit” field, enter COVID Testing.
  7. Then, tap Schedule. The appointment is now scheduled, and you will receive a confirmation email with the appointment details and instructions.

For a detailed MyChart instruction guide, visit the Wexner Medical Center’s website(link is external).

If I opt in to participate in the selected testing program, when will I be tested? 

Employees who opt-in for the selected testing will receive a message asking them to schedule a test for the weeks they are eligible for testing. Frequency will depend on the total number of employees who opt in. Standard testing appointments for employees are on Thursdays, Fridays and Saturdays. Employees should work with their supervisors to determine when to schedule their test during work time. 

How are employees selected to be tested each week? 

Depending on the number of employees who opt into the program, the university will select from all participants for the weekly scheduling option. 

If I don’t opt in now, can I do so later? 

If you intend to participate in the program at any time, we advise you to opt-in now in case availability is limited later. 

I can’t be tested this week. Can I defer my test to a later date? 

Once you have opted into the program, you will receive a scheduling email the week before, each week you are eligible to test. Frequency will depend on the total number of employees who opt into the program. 

Testing Process

Where does the testing take place? 

  • For the Columbus campus, testing will be conducted at Jesse Owens North (2151 Neil Avenue, Columbus, Ohio, 43210). Follow signs for testing; there is not a drive-up testing option. Testing will occur inside the facility, with physical distancing and masks required. Only those who need to complete testing will be permitted in the testing facility. 
  • In Lima, testing will take place at Cook Hall Gymnasium (4240 Campus Drive, Lima, OH 45804) 
  • In Mansfield, testing will take place at Molyet Village Apartment Community Center (1365Springmill Road Mansfield, OH 44903) 
  • In Marion, testing will take place at Alber Student Center Gymnasium (1465 Mt Vernon Ave, Marion, OH 43302) and enter in the southwest door. 
  • In Newark, testing will take place at McConnel Hall (929 Sharon Valley Road Newark, OH 43055). Parking is located off University Drive and if using GPS, it may be easier to use 1159 University Dr., Newark, OH 43055. 
  • In Wooster, testing will take place at the Fisher Auditorium (1680 Madison Avenue Wooster, Ohio 44691). 

What do I need to do bring to the testing site? 

You will need to have a BuckID as part of the testing process. Please schedule an appointment via the BuckID website in order to obtain a new or replacement ID before your scheduled testing. Please also bring a smart phone or iPad to the testing site. If you do not have a device, iPads will be available. 

I do not have a parking pass. Are parking vouchers provided? 

The testing location will require that you park and walk to the testing location. There are some streets off campus that have free parking and do not require permits. Parking vouchers are not provided. 

Where can I find the results? 

When your test results are available, MyChart sends an email to the email address associated with your MyChart account. Tap the link in the email and then log in to MyChart to review your results.
 
You can also log in to MyChart any time and then tap Results on the MyChart home screen.

How long does it take to get test results? 

Tests are shipped to the lab at the end of the business day. Typically, you will receive an email with results 48-72 hours after your sample is received at the lab. 

Will I be required to quarantine while waiting for my test results? 

No, employees who participate in the selected testing program are not required to self-quarantine. 

What happens if I receive a positive test result? 

Proceed directly to your home, avoid contact with others and make sure you are always wearing a mask. If you live with other people, please maintain at least six feet of physical distance and everyone who lives in your home should wear a mask. 

Employees should contact their unit’s HR business partner and ensure they are following unit call off procedures. Attendance occurrences will not be counted for employees who need to quarantine for a positive COVID-19 test. More information is available on the Office of Human Resources website. You should also strictly avoid contact with anyone who is immunocompromised. 

A member of the Ohio State Case Investigation and Contact Tracing Team will be in contact with you to assist with next steps. If an Ohio State contact tracer determines that you have “exposed” others as a close contact as someone is infected with COVID-19, they will be contacted by the team and advised about quarantine and testing but will not provide your private information. 

 

Community-Based Testing

The community-based testing program encourages testing for employees from selected communities, based on patterns of COVID-incidence and risk.

The intent of the program is that the testing may be accomplished during the regular work schedule of the employee, in consultation with their supervisor and as long as it aligns with testing hours and where it is operationally feasible.

Employees may elect to participate on their own time if their work schedules do not align with testing hours and or where it is not operationally feasible. Overtime will not be approved for testing. 

Frequently Asked Questions

Program and Eligibility 

What is the community-based employee testing program? 

The community-based testing program encourages testing for employees from selected communities, based on patterns of COVID-incidence and risk.

The program is voluntary and employees who are eligible receive an email from the university explaining the process. Individuals who participate in the program are not required to self-quarantine while awaiting test results. Testing is conducted via a saliva test. Employees are asked to schedule tests during their regular work schedule, in consultation with their supervisor. 

How are employees selected for testing each week? 

Employees from selected communities are given the opportunity to test based on patterns of COVID-incidence and risk in those communities.

Is testing required for employees who are invited to test? 

While the university strongly urges employees to participate in the selected testing program, it is voluntary. 

How frequently will participating employees be invited to test? 

The community-based testing program is not a regular testing program. Selected communities are identified to test on certain weeks.

Can staff/faculty volunteer for the selected testing protocol? 

The community-based testing program encourages testing for employees from selected communities, based on patterns of COVID-incidence and risk. These individuals receive an email from the university explaining the process. 

As part of Ohio State’s comprehensive testing strategy, faculty and staff may volunteer for a COVID-19 test at any time by contacting the university’s COVID Call Center at 614-293-4000 to arrange the scheduling of a test at an Ohio State swabbing station. More information on voluntary testing is available on the Safe and Healthy site’s Testing page. 

Scheduling

If I choose to participate in the testing, when will I be tested? 

Employees who opt-in for the selected testing will receive a message on Monday asking them to schedule a test for the week they are eligible for testing. Standard testing appointments for employees are on Thursday-Saturday. Employees should work with their supervisors to determine when to schedule their test during work time. 

I can’t be tested this week. Can I defer my test to a later date? 

The community-based testing program identifies selected communities to test on certain weeks. If you are invited to test on Monday, you can only schedule to test during a time slot on Thursday-Saturday of that week.

Where does the testing take place? 

Testing will be conducted at Jesse Owens North (2151 Neil Avenue, Columbus, Ohio, 43210). Follow signs for testing; there is not a drive-up testing option. Testing will occur inside the facility, with physical distancing and masks required. Only those who need to complete testing will be permitted in the testing facility. 

What do I need to do bring to the testing site? 

You will need to have a BuckID as part of the testing process. Please schedule an appointment via the BuckID website in order to obtain a new or replacement ID before your scheduled testing. Please also bring a smart phone or iPad to the testing site. If you do not have a device, iPads will be available. 

I do not have a parking pass. Are parking vouchers provided? 

The testing location will require that you park and walk to the testing location. There are some streets off campus that have free parking and do not require permits. Parking vouchers are not provided. 

Results

Where can I find the results? 

When your test results are available, MyChart sends an email to the email address associated with your MyChart account. Tap the link in the email and then log in to MyChart to review your results.

You can also log in to MyChart any time and then tap Results on the MyChart home screen.

How long does it take to get test results? 

Tests are shipped to the lab at the end of the business day. Typically, you will receive an email with results 48-72 hours after your sample is received at the lab. 

Will I be required to quarantine while waiting for my test results? 

No, employees who participate in the selected testing program are not required to self-quarantine. 

What happens if I receive a positive test result? 

Proceed directly to your home, avoid contact with others and make sure you are always wearing a mask. If you live with other people, please maintain at least six feet of physical distance and everyone who lives in your home should wear a mask. 

Employees should contact their unit’s HR business partner and ensure they are following unit call off procedures. Attendance occurrences will not be counted for employees who need to isolate or quarantine due to a positive COVID-19 test. More information is available on the Office of Human Resources website. You should also strictly avoid contact with anyone who is immunocompromised. Ohio State offers emergency paid sick leave and expanded paid family and medical leave to individuals who are required to isolate. More information is available on the Office of Human Resources website.

A member of the Ohio State Case Investigation and Contact Tracing Team will be in contact with you to assist with next steps. If an Ohio State contact tracer determines that you have exposed others as a close contact to COVID-19, those people will be contacted by the team so that they can be advised about quarantine and testing; your identity will not be shared with those close contacts.

 


Please reference this website for the most up-to-date guidelines. The university’s COVID-19 Transition Task Force’s Safe Campus and Scientific Advisory Subgroup will continue monitoring changing conditions and consult with local and state health authorities. Recommendations and requirements will be refined as needed.