Events and Gatherings

Summer 2022

All events and gatherings taking place at The Ohio State University must follow all applicable state, local and university protocols related to COVID-19. Note that health guidance is subject to change. In addition to the guidance that applies to all activities, there is specific guidance for summer camps involving minors and residential/overnight programs

In-person programming that uses university spaces must operate under these guidelines.

  • Organizers may work directly with the appropriate contact at the desired venue (whether at a university-run venue or a third-party location).
  • Events planned for academic spaces may be approved through the normal college, department or academic program level review. Events do not need to be submitted to the Office of Academic Affairs for review.
     

Current Guidance

Mask requirements

Masks are optional in most indoor spaces on The Ohio State University campuses, including residence halls, dining facilities, classrooms, offices and the Ohio Union. In settings where masks are optional, students, faculty, staff and visitors can decide on an individual basis whether or not they will continue to wear a mask.

Capacity 

Indoor venues may operate at full capacity. 

Education of staff

All staff must be educated on health and safety protocols, including sanitation and cleaning. Programs that involve minor participants must follow all university policies related to staffing, education and background checks. 

Cleaning and sanitation expectations

All spaces are to be cleaned and disinfected nightly. Programs should appoint one staff member who is responsible for the ongoing monitoring of safety protocols.

PPE (personal protective equipment) – including hand cleaning stations

Hands should be washed frequently with soap and water for at least 20 seconds, especially after touching common surfaces. If soap and water are not available, 70% alcohol-based hand sanitizer should be used. Programs should allow for regular hand washing.

Illnesses/COVID-19 cases

Individuals should stay home if they are feeling sick and follow U.S. Centers for Disease Control and Prevention guidelines if they test positive for COVID-19 or are exposed to someone with the virus.

Vaccination

Ohio State students, faculty and staff are required to be vaccinated against COVID-19 or receive an approved exemption under the university’s COVID-19 vaccination requirement

For visitors attending Ohio State events, including youth/minors, COVID-19 vaccinations are strongly recommended but are not required. 

Contact tracing

All programs must maintain accurate participation and attendance logs for use with potential contact tracing.  When grouping participants in cohorts (10 or fewer), programs must maintain logs of the members of each cohort group.

Food and drink

Everyone is encouraged to be mindful of providing hand sanitizer and other relevant safety measures when making food and drink available.

2022 Summer Camps

Ohio State-sponsored and Residential/Overnight Programs not operated by Ohio State

  • Programs that use university residential housing facilities are required to have a designated onsite safety officer familiar with COVID-19 mitigation policies who will serve as liaison with the Case Investigation and Contact Tracing Team (CICTT).
  • All programs must maintain accurate participation and attendance logs for use with potential contact tracing.  Contact tracers may require participant names, addresses and phone numbers for program participants (and, for events involving minors, their parent/guardian).
  • Program participants and staff are not permitted to quarantine or isolate within university residential housing facilities.   All internal and external youth and adult programs are required to identify quarantine and isolation spaces for program participants and staff away from campus prior to the start of the program.    All impacted participants and staff must be removed from university housing within 24 hours of positive test results or close contact notification (per U.S. Centers for Disease Control and Prevention guidelines).       
  • For visitors (including youth/minors) who attend Ohio State events, COVID-19 vaccination is strongly recommended but is not required. Prior to the start of youth programs, organizers must notify parent(s)/guardian(s) of the university’s vaccination guidelines for summer 2022, which leaves open the possibility that there may be unvaccinated participants in any program.
  • If using university residential housing facilities for overnight stays, Ohio State sponsored residential/overnight program organizers must submit an authorization request to receive approval before a housing contract can be finalized.
  • If using a third-party housing location (not university residential housing facilities), program organizers may work directly with the appropriate contact at the desired venue.

Please reference this website for the most up-to-date guidelines. The university’s COVID-19 Transition Task Force’s Safe Campus and Scientific Advisory Subgroup will continue monitoring changing conditions and consult with local and state health authorities. Recommendations and requirements will be refined as needed.